Information for Prospective Contributors to the Journal of the Warburg and Courtauld Institutes
Prospective contributors are strongly urged by the Editors to look through back issues of the Journal and consider whether it would be an appropriate place in which to publish their work. It is intended as a forum for historians specialising in different areas of research; and, in keeping with the Journal’s emphasis on primary sources, it is preferred that historiographical recapitulation is kept to a minimum. (See also the History of the Journal, especially the section on 'Present aims'.)
Submissions should focus on new research. They may be sent to the Editors at any time throughout the year and should be of the following kinds:
——— articles of up to 15,000 words (including footnotes);
——— shorter notes of a miscellaneous character;
——— editions or transcripts of previously unpublished texts and documents (these may also be published as appendices to articles).
Longer submissions are discouraged.
— The Journal does not solicit contributions, nor can the Editors consider proposals for articles or unfinished drafts. Similarly, the Editors are obliged to pursue a stringent policy regarding submissions which require extensive editorial input such as further research or rewriting, or creative input such as the production of print-quality diagrams.
— Submissions must be original and not previously published or due to be published elsewhere, whether in greater or lesser detail or in the same or another language.
— Submissions should be in English. (Quotations in other languages should normally be translated or summarised in the text, with a footnote giving the original in full. See our Style sheet.)
— All texts should be sent both as printouts on paper (printed on one side of the paper only) and as PDF files. The text and footnotes should be presented in double spacing. Each page should be numbered and should bear a key word of the title. We also require both printed and PDF copies of all the illustrations, together with their numbered captions.
— Small PDF files may be sent by e-mail to JWCI(at)sas.ac.uk, but files which contain images are often too large to be sent as e-mail attachments: these should be provided on a disk or memory stick, or sent using an internet-based file transfer facility, such as the University of London's WebDrop service.
— If necessary we can sometimes accept files in formats other than PDF, but please write to enquire in the first instance: JWCI(at)sas.ac.uk.
— For subsequent return of a printout please enclose postage stamps or international postage reply coupons. It is always assumed, however, that authors have retained an appropriate copy of their work.
— Texts which are accepted for publication will eventually be needed as Microsoft Word files. We can convert from other word-processing packages but authors are urged not to compose articles in WordPerfect: files converted from this format are always problematic.
— For articles which contain passages in Greek, we suggest that these are inserted using the Antioch facility (for PC). Greek text entered in this way can be easily converted to the font needed for publication in the Journal.
Address for all correspondence
Journal of the Warburg and Courtauld Institutes
The Warburg Institute
University of London
Editorial enquiries via e-mail: JWCI(at)sas.ac.uk.
Conditions of publication
Acceptance of a contribution for publication in the Journal implies formal transfer of copyright including electronic rights in that contribution to the Warburg Institute for publication in the Journal or any reprint thereof. The Editors will normally grant permission to an author, author’s agent or executors, for a contribution to be reprinted elsewhere after its appearance in the Journal.
Authors are not paid but currently receive 12 offprints each free of charge, and may order an additional quantity at their own expense; any offprints promised in return for favours granted or in lieu of copyright fees must come out of the author's own allowance.
Authors of Articles but not of Notes will receive a complimentary copy of the volume. All authors are entitled to purchase at a reduced rate copies of the issue of the Journal in which their work appears.
Submissions which are accepted for publication should be put into the Journal's house style and supplied in electronic format.
It is the author's responsibility to provide suitable illustrations for publication (see below), where these are required, to obtain permission to reproduce them and, if necessary, to pay any copyright fees. The captions should include the provenance of the original object, together with elements specified in letters of permission from copyright holders, institutions and photographers, although the Journal reserves the right to edit these to conform to its style.
Note on Open Access
The Journal of the Warburg and Courtauld Institutes will comply with the Research Councils UK (RCUK) Policy on Open Access and Guidance, having implications for research papers submitted from April 2013 onwards which acknowledge funding from one or more of the UK's Research Councils. In the case of such papers we permit 'green' Open Access, following the maximum allowable embargo period for papers which acknowledge funding from the UK Arts and Humanities Research Council (AHRC). Please note, however, that this permission does not extend to illustrations or diagrams for which the copyright is owned by third parties.
— Further information on the RCUK policy may be found on its website: RCUK Policy on Open Access.
Notes on supplying illustrations for publication
Although printed and (in PDF form) printable copies of the illustrations are preferred in submissions for review, once an Article or Note has been accepted for publication, professionally produced images are essential. It must be stressed that digital cameras, image-manipulation software and scanners, while now widely available, cannot guarantee good quality images for lithographic printing: however great their range of functions and options, it is no substitute for the professional photographer's knowledge, optical judgement and experience. Similarly, drawings and diagrams must be properly produced, reflecting the function of all images in the Journal as integral parts of the argument.
Images with tonal variety, to be reproduced as greyscale (or possibly in colour: see note below)
This category describes the majority of Journal illustrations. Clear, critically sharp, well-lit photographs with detail from shadow to highlight, made directly from the work to be reproduced, will give the best results.
— Normally, digital images should be created at a resolution of 350 dpi/ppi/spi.
— The preferred format for digital images is .tif. It is advisable to specify the format when ordering images held in photographic archives.
— At present, we are able to include a limited number of colour images, but this facility may be discontinued to to financial constraints.
— Some image archives may specify pixels measurements: a width of around 2000 pixels is the most suitable for a full-page reproduction.
— Where images have to be obtained from archives or libraries it is advisable to order them in good time, as there is sometimes a three- or four-month waiting list. Photographs should be clearly marked with their Figure numbers on the reverse, using a soft pencil: do not type or write heavily as the marks may show through when the print is subjected to bright light, prior to printing.
Images where the original object is not available to be photographed:
Very occasionally, it may be necessary to scan a printed reproduction from a published book. In such cases authors are asked to contact our Images Editor, who will normally scan the image directly from a book in the Warburg Institute Library, thus ensuring that the digital file will be of the quality we require and will reproduce correctly when litho-printed.
— If better copy for any illustration exists in a book or manuscript not available to the contributor, this information should be noted in a full bibliographical reference and included with the photograph which has been provided.
This category describes line drawings done by hand, and diagrams produced using specialised computer software.
— In the case of ink drawings, we prefer to work from the original, or a clear photograph of it printed on gloss finish paper, rather than a photocopy.
— Line art which was generated digitally should normally be supplied as a .tif file with a resolution of 1200 dpi/ppi/spi. The dimensions should correspond with the diagrams anticipated publication size (a past copy of the Journal will serve as a guide). Please ensure that the lines are thick enough to show up clearly when printed lithographically at the final output size: note that desktop printers are unreliable for proofing thin lines, because they usually have a minimum dot dimension (and therefore a minimum line width, which can be misleading).
All photographic prints will be returned after the Journal has been published. Authors who will have no further need of them, however, may like to consider donating their photographs to either the Warburg or the Courtauld Institute, both of which have extensive photographic archives, much used by academic researchers.
When requesting permission to reproduce photographs as illustrations for an article, it is generally worth stressing that the Journal is a purely academic, non-profit-making scholarly periodical and that authors are not paid for their contributions. Some copyright holders may reduce or waive their usual fee in this circumstance; but it may be necessary to request specifically that they will do so. Note too that where the photograph was supplied by an archive or museum, they will normally ask for a printed offprint when the article is published (although others, e.g. the British Library, already receive copies of each volume). Other information which is often required by copyright holders: ISSN 0075-4390, online ISSN 2044-0014; print run 1500; the Journal is published in English only, but has subscribers worldwide.
— When, exceptionally, an image has been scanned from a published book, it remains the responsibility of the contributor to negotiate reproduction permission with the owner of the copyright for that image.
— When illustrations or diagrams are to be published as Open Access, additional copyright clearance and payments may be required.