Covid-19 and Visiting the Institute

Like all educational and cultural institutions we are monitoring the coronavirus (COVID-19) situation carefully and taking advice from the University of London and the British Government.

Here is the current situation on 11 January 2021.

 

Visiting the Institute and using the Library and Collections

The Institute building and all physical collections are currently closed in line with government advice. Institute staff are working remotely to continue to support our community, and to offer as many services and resources as possible

The library is here to help students and readers and will be offering online services. You can contact us at warburg.library@sas.ac.uk. We are available to answer your questions Monday to Friday 10am to 6pm.

 

What resources are accessible while the collections are closed?  

Check our list of databases and e-resources: JSTOR, Patrologia Latina and Acta Sanctorum are accessible to all readers with a valid Warburg Library card; remote access to other e-resources is limited to Warburg staff/students due to licence restrictions. 

To access JSTOR, Patrologia Latina and Acta Sanctorum with your valid Warburg library card, click on the relevant link from our list of databases and e-resources. When prompted enter your name (Firstname Surname) and the barcode number on the back of your library card. 

If your library card has recently expired or is due to run out, we are happy to renew it temporarily in order to ensure remote access to these resources. Please email us at warburg.library@sas.ac.uk including in your message your full name and barcode number. 

Please note that while the library is closed we are unable to offer Inter Library Loans or reproduction services.

The Warburg Digital Library (open access) 

Warburg Commons (open access) 

The Warburg Library catalogue includes links from individual records to electronic versions (some links may not be accessible remotely or may only be accessible to Warburg staff/students due to licence restrictions) 

The Warburg Iconographic database (open access) 

The Warburg Archive CALM database (open access)

 

Studying and Researching at the Institute 

All students, as per government guidance, are asked not to travel to the Institute unless you fall into one of the exemptions below. For the avoidance of doubt, research students are categorised as employees for the purposes of these restrictions and therefore must work from home, unless one of the exemptions applies. Students who fall into the exemptions below will be given appropriate support and access to a study space:

  • Students without access to appropriate study spaces or facilities in their accommodation
  • Those requiring additional support, including those with mental health issues

Students who feel they fall into one of these categories should contact Madisson Brown and you will be advised regarding how to access study spaces at the School and any other appropriate support services during this period of physical closure.

Wellbeing Support

The School's Disability & Student Wellbeing Service will no longer run face-face appointments but they will offer an online service. Please contact: student.wellbeing@sas.ac.uk

You can also contact the Institute's designated wellbeing officer: madisson.brown@sas.ac.uk

Financial Hardship

We are aware that the challenges that the virus is creating extend far beyond your studies and that the restrictions that are being brought in across all countries are resulting in financial challenges for many people. If you are experiencing financial challenges we can help you defer fee payments and you can make an application to the Institute’s hardship fund to help with living costs. Applications are reviewed on a case by case basis and decisions will be made quickly to ensure that you get the support you need. If you have any queries about this, please contact madisson.brown@sas.ac.uk.

Fellows

All fellows should work from home during the period of Institute closure. 

 

Events

The Warburg Institute events programme will continue entirely online, with a full range of lectures, seminars, short courses, reading groups, workshops and in-conversation events taking place largely via the Zoom platform. Please note, all events must be booked in advance in order to receive joining instructions. Our weekly Work in Progress series, presenting current research questions in depth, opens fully to the public on Wednesday afternoons. Highlights of the Autumn Term include two new lecture series, Raphael 500 and Times of Festival, along with new dates in our long-running Curatorial Conversations and Director's Seminar Series, and new short courses in Latin, Ancient Greek and Italian. For the latest information and booking please see: warburg.sas.ac.uk/whats-on

 

Warburg Room Hire (External Bookings)

At present we are unable to offer room hire for any of our spaces due to the current pandemic. However, if you are interested in provisionally booking space  for 2021, please contact the Building and Facilities Manager, Susanne Page at Susanne.page@sas.ac.uk. All our rooms can be viewed at https://warburg.sas.ac.uk/room-hire-warburg-institute

 

Further questions and how to contact us

If you have a general question, please check that it has not already been answered above or on the University of London FAQs. If it has not, please email your query to warburg@sas.ac.uk

For queries about the Institute's collections, please contact us at warburg.library@sas.ac.ukphotographic.collect@sas.ac.uk or warburg.archive@sas.ac.uk.

 

Visiting our building - NHS Test and Trace  

The University is committed to ensuring the health and safety of its staff, visitors and the wider public health of the community.

As the University opens the library building to members, we will be collecting visitor information for the NHS Test and Trace scheme.

Your name, contact number, date/time of arrival and departure will be recorded and kept for 21 days. If, during that time, the University is contacted by NHS Test and Trace, we will provide that data securely to the NHS. If not, the University will delete that data after 21 days.

The scheme is voluntary, but we hope you will help us to support the NHS scheme and assist our staff through this unprecedented period and thank you for your assistance.

The UK Government’s Privacy Notice for Test and Trace.

Test and Trace and data protection

As set out in the government guidance, the legal basis for the University processing the data under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 is where it is necessary for the legitimate interest of the University

to participate in the scheme to support the NHS in fighting the pandemic

to protect the health and safety of its staff and visitors

The impact on the rights and freedoms of individuals are balanced by the scheme’s voluntary nature and the limited scope of the data, purposes and duration of processing.

The Test and Trace scheme is separate to the way the Institute manages your student record or library membership.

Find out more information on data protection at the University.

 

University of London FAQs

View the current University of London FAQs