Covid-19 and Visiting the Institute

 

 

 

Like all educational and cultural institutions we are monitoring the coronavirus (COVID-19) situation carefully and taking advice from the University of London and the British Government.

Rest assured that we will do everything in our power to keep all users of the Institute safe and to communicate operational changes in a timely fashion.

Here is the current situation on 19 October 2020.

 

 

 

 

 

Visiting the Institute and using the Library and Collections

The current building opening hours are 9am-7pm, Monday to Friday. We are closed on Saturday and Sunday. N.B. Library and Photographic Collection opening hours are different - please see below.

The Library and Photographic Collection are open to all current and new readers, but you need to book your desk in advance.

For more information, please see our library FAQs and our booking system.

Library and Photographic Collection Opening Hours

Tuesday | 11am - 3pm (open only to Warburg Institute staff and students)
Wednesday | 11am - 3pm
Thursday | 11am - 3pm
Friday | 11am - 3pm
Saturday Monday | Closed

The Archive is open to readers by appointment only - please email Warburg.Archive@sas.ac.uk to discuss available appointments.

Visiting our building - NHS Test and Trace  

The University is committed to ensuring the health and safety of its staff, visitors and the wider public health of the community.

As the University opens the library building to members, we will be collecting visitor information for the NHS Test and Trace scheme.

Your name, contact number, date/time of arrival and departure will be recorded and kept for 21 days. If, during that time, the University is contacted by NHS Test and Trace, we will provide that data securely to the NHS. If not, the University will delete that data after 21 days.

The scheme is voluntary, but we hope you will help us to support the NHS scheme and assist our staff through this unprecedented period and thank you for your assistance.

The UK Government’s Privacy Notice for Test and Trace.

Test and Trace and data protection

As set out in the government guidance, the legal basis for the University processing the data under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 is where it is necessary for the legitimate interest of the University

to participate in the scheme to support the NHS in fighting the pandemic

to protect the health and safety of its staff and visitors

The impact on the rights and freedoms of individuals are balanced by the scheme’s voluntary nature and the limited scope of the data, purposes and duration of processing.

The Test and Trace scheme is separate to the way the Institute manages your student record or library membership.

Find out more information on data protection at the University.

 

What resources can I access outside of the collection opening times?  

Check our list of databases and e-resources: JSTOR, Patrologia Latina and Acta Sanctorum are accessible to all readers with a valid Warburg Library card; remote access to other e-resources is limited to Warburg staff/students due to licence restrictions. 

To access JSTOR, Patrologia Latina and Acta Sanctorum with your valid Warburg library card, click on the relevant link from our list of databases and e-resources. When prompted enter your name (Firstname Surname) and the barcode number on the back of your library card. 

If you are unable to visit the library but your library card has recently expired or is due to run out, we are happy to renew it temporarily in order to ensure remote access to these resources. Please email us at warburg.library@sas.ac.uk including in your message your full name and barcode number. 

The Warburg Digital Library (open access) 

Warburg Commons (open access) 

The Warburg Library catalogue includes links from individual records to electronic versions (some links may not be accessible remotely or may only be accessible to Warburg staff/students due to licence restrictions) 

The Warburg Iconographic database (open access) 

The Warburg Archive CALM database (open access) 

The library is here to help students and readers. You can contact us at warburg.library@sas.ac.uk. We are available to answer your questions Monday to Friday 10am to 6pm.

 

Studying and Researching at the Institute 

MA/MRes/PG Cert Students - 2020-21 Cohort

Students have access to quiet study spaces but you need to book in advance using the booking system.

We expect students to travel to London where possible as the Institute will be open, but we understand that local restrictions on travel across the world may make this difficult or impossible. If you aren’t able to join us in London immediately, we will make reasonable adjustments so you can achieve the same learning outcomes wherever you are in the world. 

Our flexible approach, which will be in place for the Autumn Term, means that even if your arrival is delayed by travel restrictions, you can continue to participate fully in our academic community and continue your studies with us, connecting with your tutors and fellow students both inside and outside of the classroom. We are using the technologies available to plan teaching sessions that combine recorded lectures you can access anytime with in person or online seminar meetings to highlight discussion and deliver the learning outcomes you expect from the Institute.

How will you ensure the safety of students for in-person teaching?

The health and wellbeing of our staff and students are paramount. We are currently following Public Health England advice and are carrying out the relevant risk assessments so that we can put the necessary measures in place for the start of term to ensure that our building is as safe as possible and minimise th risk to all the Institute’s students, staff and visitors. 

Following the designation of London as Tier-2 for Covid-19 restrictions we have taken all teaching online. We will resume in-person teaching when London is moved back to Tier-1.

PhD Students

All MPhil/PhD students who have requested a study space in the Institute have been provided with one. If you have not requested a space but now would like to use one, please email warburg@sas.ac.uk.

Occasional Students

Our current occasional students will have access to the Library during opening hours, but you need to book a place in advance using the booking system.

We recommend that any new applications for coming to the Institute as an occasional student should plan to arrive from January 2021. We will not be accepting any new occasional students during the Autumn Term. Please contact us to discuss your application before applying by emailing warburg@sas.ac.uk.

Wellbeing Support

The School's Disability & Student Wellbeing Service will no longer run face-face appointments but they will offer an online service. Please contact: student.wellbeing@sas.ac.uk

You can also contact the Institute's designated wellbeing officer: madisson.brown@sas.ac.uk

Financial Hardship

We are aware that the challenges that the virus is creating extend far beyond your studies and that the restrictions that are being brought in across all countries are resulting in financial challenges for many people. If you are experiencing financial challenges we can help you defer fee payments and you can make an application to the Institute’s hardship fund to help with living costs. Applications are reviewed on a case by case basis and decisions will be made quickly to ensure that you get the support you need. If you have any queries about this, please contact madisson.brown@sas.ac.uk.

Fellows

We’ve been in contact with all our current fellows to confirm their return. New fellows who have missed their start date can now carry out their fellowship entirely remotely should they wish to do so. Those who do not wish to work remotely have been given the option to delay their fellowship until 2020/21. If any fellows have questions about accessing the Institute or using the Library please contact warburg@sas.ac.uk.

Due to the current uncertainties being created around travel due to the pandemic we will not be running any competitions for a Warburg funded long or short-term fellowship to take place from September 2021 onwards, until January 2021 at the earliest. Further updates will be posted here in due course. If you would like to be added to a mailing list to be notified when the next round of fellowship applications opens please email warburg@sas.ac.uk.

Currently the UK Government is requiring international travellers to quarantine for 14 days upon arrival in the UK. Will there be any support for students who are required to quarantine?

Please check the current government advice regarding self-quarantine requirements. If you are required to self-quarantine, we will work with you to support you and make sure your arrival is as comfortable as possible and that you can access classes remotely during any quarantine period. Please contact warburg@sas.ac.uk if you have any queries.

 

Events

The Warburg Institute events programme will continue entirely online for the Autumn Term 2020, with a full range of lectures, seminars, short courses, reading groups, workshops and in-conversation events taking place largely via the Zoom platform. Please note, all events must be booked in advance in order to receive joining instructions. Our weekly Work in Progress series, presenting current research questions in depth, opens fully to the public on Wednesday afternoons. Highlights of the Autumn Term include two new lecture series, Raphael 500 and Times of Festival, along with new dates in our long-running Curatorial Conversations and Director's Seminar Series, and new short courses in Latin, Ancient Greek and Italian. For the latest information and booking please see: warburg.sas.ac.uk/whats-on

 

Warburg Room Hire (External Bookings)

At present we are unable to offer room hire for any of our spaces due to the current pandemic. However, if you are interested in provisionally booking space  for 2021, please contact the Building and Facilities Manager, Susanne Page at Susanne.page@sas.ac.uk. All our rooms can be viewed at https://warburg.sas.ac.uk/room-hire-warburg-institute

 

Further questions and how to contact us

Our staff have adopted a blended approach to working, spending some time in the Institue and some time working from home.

If you have a general question, please check that it has not already been answered above or on the University of London FAQs. If it has not, please email your query to warburg@sas.ac.uk

For queries about the Institute's collections, please contact us at warburg.library@sas.ac.ukphotographic.collect@sas.ac.uk or warburg.archive@sas.ac.uk.

University of London FAQs

View the current University of London FAQs